Introduction

The Hours module of ACMS allows for tracking driving hours, specifically for trainee drivers, during the practical handling phase of their training programme. It provides the following features:

  • Tracking hours against core routes
  • Tracking hours driven during daylight and darkness
  • Reporting on the progress against a target number of hours for daylight, darkness and/or specific core routes.
  • Tracking of missed days with a reason, e.g. off sick, no instructor available, etc.
  • Tracking and reporting on trainees overrunning their practical handing schedule
On this page:

Glossary

Core Route: define the number of driving and learning hours a Driver must complete in order to be deemed competent on a particular set of routes.

Default Hours Tracker Schedule: used to track driving hours in the typical period of time required to reach the driving hours target. 

Overrun Hours Tracker Schedule: a way of extending the driving hours schedule in cases where a driver requires more time to achieve the target hours or requires more driving hours overall.

Starting Hours Tracker Schedules

Before a driver's driving hours can be tracked, they need to be assigned an Hours Tracker schedule. A schedule can be assigned to a Driver through their Candidate Dashboard. 


Navigation

Candidate Dashboard > Main Tab > Driver Admin > Start Hours Tracker 

Viewing an Hours Tracker Logbook

You can keep track of a trainee Driver's driving hours by viewing the entered hours in the Hours Tracker schedule. 


Navigation

Candidate Dashboard > Role Tab > Hours Tracker Subtab


Entering Hours and Missed Day Reasons

Driving Hours are added against the Hours Tracker schedule and missed reasons are used to note why a driver could not complete their scheduled driving hours.

Did you know?
If a candidate has missed multiple consecutive days of driving for the same reason, then you can add these all at once, rather than having to add the reason on each day individually.

Extending an Hours Tracker Schedule

Sometimes a driver may require more time in order to achieve their target hours or they may just require more driving hours overall. In these situations, a Driver's schedule may need to be extended. 



Suspending an Hours Tracker Schedule

It's possible to suspend an Hours Tracker schedule so that no Hours can be entered against it for the set suspension period. This is useful for scenarios such as when a Trainee is long term sick or if a Trainee needs to return to the classroom before continuing their schedule. 



Completing an Hours Tracker Schedule

Once a Trainee has come to the end of the Hours Tracker schedule and has completed the target number of driving hours, their schedule can be completed.  Once the schedule has been completed then no further amendments can be made to the candidate's schedule.


Navigation

Candidate Dashboard > Main Tab > Driver Admin > End Hours Tracker




Useful Reports

In order to check the Trainees progress on their hours tracker schedule you will need to run the reports against their Hours Tracker Schedule.

On the candidate dashboard->Role Tab->Hours Tracker tab if you select the schedule and then right click, you can request one of the following reports:

  • Hours Tracker Report: See how this person is doing in terms of total hours, hours on each core route, progress against target and totals for missed days.
  • Hours Tracker Missed Days Report: See the detail for all missed days entered on the schedule.
  • Hours Detail Report: See the detail for all hours entered and all missed days entered.





FAQs

Where can I view a candidate's total number of completed driving hours?

Total driving hours are displayed on Hours Tracker reports. They are not yet displayed on ACMS.