Overview
This page details how to add a seminar activity to a course.
Seminars are used to create/manage real-time training events such as classroom training or webinars.
A seminar contains one or more events and each event can have more than one session.
Navigate back to the main quiz page and click '+ Add an activity or resource' in the next topic and choose 'Seminar' from the drop down. You will then be taken to the below page to begin adding the details of your seminar activity:
Here you will give the seminar a name, an optional description, choose how many events will be on the course page, set the cancellation settings for the seminar, choose when you mark the learners attendance and also decide whether you want to track attendance.
The next section shows the grading options, here you will choose the grading method and the pass grade:
Next you will choose the sign up options for the seminar. Here you can decide how many times the user can sign up for the course, set restrictions for allowing subsequent sign ups, decide if users can declare interest in the seminar and decide on approval paths for attending the seminar. The option to declare interest is useful if you wish to see how much interest there would be for a seminar before booking it if the cost is quite high:
There are also options to restrict access to the seminar, calendar settings which will give you the option to show the seminar on the users calendar and also whether you would like to enable manager reservations.
The final section that you will need to fill out is the activity completion settings, here you will decide whether to enable completion tracking, decide the required grade and also the required status for attending:
Once completed, click 'Save and display', you will then be taken to the below page to start adding the events. To do this, click the 'add event' button:
You will then be taken to the below screen where you can add the details of the event. To amend the date and time of the event click the cog and then select the time zone, the start time and the finish time and click 'OK'. You can then also select a room, facilitators and any assets that are required for the event. You can then chose when the sign up starts and closes and confirm the maximum number of bookings:
You then have the option to enable a wait list, allow cancellations and select the minimum bookings. This option is useful if you don't want to go ahead with the event if there are not enough attendees. You can also put any costs here and supply any additional details for the event:
Once you have completed the event information, click 'Save changes' at the bottom of the page. The event will now appear on the seminar page:
Seminar Settings
Seminar settings can be managed/edited at a site level. This means any changes are added as default to all created seminars.
To edit the settings, go to the admin menu (settings cog) and select Seminars. On the dropdown menu, select Global settings:
From here, it is possible to edit/create:
- Event roles - assign roles to events, for example, if a Trainer is added to the course, they will appear as a Trainer for the Seminar event
- Approval options - how users can approve the seminar activity in a course
- Users select manager - when enabled, users can select the manager that can approve their Seminar booking (helpful if learners have multiple job assignments and managers)
- Waiting list settings - i.e. if Waiting List Lottery is enabled, everyone has equal chance of booking into the event
You can also edit activity/event default settings by selecting Activity defaults or Event defaults on the dropdown menu (as per the above image). In Activity defaults, you can edit how manager reservations are handled, and under Event defaults, you can edit default start and finish times.
You can also create lists of Rooms and Assets that are available for sessions. To add a new Room or Asset, go to the appropriate option on the dropdown menu (as per the above image) and select Add new.